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CONSTITUTION AND BY-LAWS
OF THE CAROLINA TRADITIONAL ARCHERS
ARTICLE I- NAME
The name of this organization shall be Carolina Traditional Archers Inc. Herein abbreviated as “CTA”.
The principle office of the Corporation shall be 2391 Fairways Drive Cherryville, NC 28021
ARTICLE II-PURPOSE AND OBJECTIVES
The purpose of this organization shall include, but not be limited to the following:
a) Provide fraternalism and camaraderie for those engaged in the ancient and honorable art of traditional archery and bow hunting with traditional equipment.The term traditional archery is defined by this organization as a Recurve, Longbow, or Selfbow being hand drawn, finger released, and using no sighting apparatus.
b) Provide education and information concerning "traditional" archery and the sport of "traditional" bow hunting to the general public, the North Carolina DNR, and any other state or federal authority deemed appropriate.
c) Recognizing both the advantages and disadvantages of technological and mechanical progress, it is a primary objective of CTA to promote a valuable portion of man’s natural and cultural history thereby preserving this portion of our past for the benefit of the future.
d) The CTA recognizes the ongoing issues that threaten the future, not only of archery; but of hunting in general and encourages its members to support those organizations working to secure this privilege. However, it is not the sole purpose of the CTA to act on a political level, but rather to provide an avenue for fellowship to those who would choose to pursue the honorable lifestyle of "traditional" archery and/or "traditional" bow hunting.
e) To provide a safe venue for the education and practice of hunting and shooting with "traditional" archery equipment under realistic hunting situations and environments thru CTA sponsored events.
ARTICLE III- MEMBERSHIP
Membership in the CTA shall be available to any person of good character, regardless of age, sex, race, religion, creed or nationality who meets the following requirements:
a) Completes a CTA membership application.
b) Pays current annual dues.
c) Is in full accord with the CTA by-laws, and club rules.
d) Obeys game laws.
e) Memberships shall be individual or family; with family memberships consisting of the member’s spouse and children under the age of eighteen (18) residing in the household.
f) A person age 16 or older is eligible for individual membership.
g) Each member 16 years of age or older shall have one vote on each matter submitted for a vote.
h) Honorary or complementary memberships shall not be granted.
i) Life memberships shall not be granted or sold.
j) An individual’s membership may be terminated by a majority vote of the Board of Directors.
ARTICLE IV- CLUB OFFICERS/ MEETINGS
The Board of Directors of CTA, pursuant to these By-Laws, shall manage the organization.
a) The number of directors of the organization shall be five (5). Each director shall hold office for a term of two years or until his or her death, resignation, retirement, removal or disqualification, or the election and qualification of his or her successor. Newly elected Board members will serve a three month orientation period beginning March 1st until May 31st of the year elected. Elected directors regular term shall begin on June 1st of the elected year and last until May 31st of the year their term expires.
b) Officers of the CTA will consist of a President, Vice- President, Treasurer, Secretary and Editor. The President and Vice President shall serve for a period of one year.
c) The Treasurer, Secretary, and Editor are appointed positions and are selected by the Board of Directors.
1) President- Shall preside at all meetings of the CTA and execute the
business of the organization as designated by the Board of Directors. He
shall have authority over the general management of the Corporation in
accordance with the Bylaws subject only to the ultimate authority of the
Board of Directors.
2) Vice- President- performs the duties of the President in his or her absence
or at his or her request.
3) Secretary- is responsible for all official correspondence. Must also take
the minutes of the Board meetings. Shall be responsible for all
membership correspondence. Shall maintain an up-to-date roster and file
including, but not limited to, membership applications,agreements,
constitution and by-laws.
4) Treasurer- Is responsible for all CTA funds and banking. The Treasurer
shall be responsible for presenting to the Board of Directors quarterly
statements of the CTA finances and any other financial reports deemed
necessary for the responsible operations of the Club.
5) Editor- Is responsible for the production of the organization’s quarterly newsletter.
d) No member of the Board of Directors or club officer may be compensated for his or her services; but the Board of Directors may approve for the payment of all expenses incurred by directors carrying out the business of the organization as such expenses may be authorized by the Board of Directors.
d) A majority of the Board of Directors present at any regular meeting shall constitute a quorum.
f) Special meetings of the Board of Directors may be called at the request of the President or any three directors. Action taken by a majority of the directors without a meeting is nevertheless Board action if written consent to the action in question is signed by all of the directors present and filed with the minutes of the proceedings of the Board, whether done before or after the action is taken.
g) A vacancy occurring in the Board of Directors for an unexpired term may be appointed by a majority vote of the directors. This individual shall serve the remainder of the vacated term.
h) Members of the Board of Directors must be residents of either North Carolina or South Carolina.
i) All meetings shall be conducted in accordance with "Roberts Rule of Order" or in accordance with rules established by the Board of Directors.
j) Appointed positions shall not have voting privileges.
k) An annual business meeting shall be conducted at the February club event. This meeting shall be for the purpose of electing Club Officers and Board of Directors members and for the transaction of such other business as may come before the club.
l) Club Officers and Board of Directors members shall at a minimum facilitate one monthly club activity, chair a NCTAC committee, and attend 50% of all scheduled meetings and workdays. Club Officers and Board of Director members who are unable to meet these requirements shall forfeit their position.
m) Club Officers and Board of Directors members shall have an email account and review same on a schedule decided by those officers.
n) Any committee formed at the direction of the Board of Directors shall have only that authority given to it by the Board.
ARTICLE V- OPERATING YEAR
a) The operating year of the CTA shall be the calendar year, thus commencing on January 1st of each year and ending on December 31st.
ARTICLE VI- DUES
a) Memberships shall be in the form of individual or family membership. The amount of membership dues for each category shall be determined by the Board of Directors.
b) Any member who fails to have their membership dues to the Secretary by February 1st shall be dropped from the rolls of the CTA.
c) Individuals joining CTA after May 1st are eligible for a "one-time" carry-over of their membership through the next calendar year.
ARTICLE VII- FINANCES
a) All finances shall be maintained by the Treasurer.
b) No loans shall be contracted on behalf of the Organization and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors.
c) It shall be the duty of the BOD to handle and use the funds of CTA in a financially responsible manner and in accordance with the Standard Operating Guide.
d) The CTA Treasurer shall produce a complete financial report at each Board of Directors meeting outlining revenue collected, expenditures for the previous quarter and any outstanding committed funds.
e) The President or Vice President shall audit the financial records of the Club quarterly.
f) The Club account shall have at least two signatories.
g) All finances shall be conducted pursuant to financial practices acceptable for a non profit organization.
ARTICLE VIII-ELECTIONS
a) Elections of Board of Directors members and Club Officers shall be held each year at the February shoot.
b) The President, Vice President, and members of the Board of Directors are elected positions.
c) The Treasurer, Secretary, and Editor are appointed positions and are selected by the Board of Directors.
d) Only those individuals whose membership are current and have been a member for at least one year are eligible for Board of Director or Club Officer positions.
e) Notice of elections will be made in the last quarter newsletter of the previous year. This notice will list those positions that are available and provide members with instructions on how to make nominations.
f) Nominations must be received by the CTA Secretary no later than December 31st. Nominations can be made in writing, or by contacting the CTA Secretary or a club officer.
g) The CTA Secretary will prepare a one page ballet listing the positions available and the candidates. Ballets will be available at the January club events and printed in the January newsletter.
h) Members age 16 and older are eligible to vote and may vote in person or mail in their ballets. Members shall only cast one vote for each available position.
i) Those wishing to mail in their ballets must seal the envelope and initial the flap. The ballet will be sent to the CTA Secretary and remain sealed until opened for tallying. The member’s return address and the word “ballot” must be printed on the envelope for it to be valid.
j) Two CTA BOD members and the CTA Secretary or in his/her absence, another BOD member will tally the votes and announce the winners.
ARTICLE VIII- DISSOLUTION
a) In the event of dissolution of the CTA, all debts will be paid; any property and assets shall be donated to the Boy Scouts of America.
b) Dissolution of the CTA shall be by a majority vote of all members attending a meeting scheduled for this purpose. Members shall receive written notice at least 90 days in advance of this meeting
ARTICLE IX- AMENDMENTS
a) Any proposed amendments to this Constitution and By-Laws may be introduced by any CTA member at any CTA meeting. All proposals must be in writing and presented to the Board.
b) All proposals must pass a 2/3rd majority vote of all Board members and Club Officers eligible to vote before presented to the full CTA membership.
c) Written notice of the proposals along with a ballot shall be sent to each CTA member. A self addressed and stamped envelope shall be included in each mailing and must be used by the member. Adoption of amendments will be determined by a majority ‘yes’ vote of ballots received.
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